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Assistance needed in obtaining records from a government agency

September 12, 2014

Mr. Marc Bennett
Office of the District Attorney
Sedgwick County Courthouse

Dear Mr. Bennett,

I am writing to ask your assistance in obtaining records from a government agency. Specifically, I asked Go Wichita Convention and Tourism Bureau for a copy of a contract the organization recently formed with an external entity. My request was declined.

The Kansas Open Records Act says this in defining which agencies are subject to the open records law: “‘Public agency’ means the state or any political or taxing subdivision of the state or any office, officer, agency or instrumentality thereof, or any other entity receiving or expending and supported in whole or in part by the public funds appropriated by the state or by public funds of any political or taxing subdivision of the state.”

Go Wichita Convention and Tourism Bureau receives substantial public funds from the City of Wichita. According to the 2012 IRS form 990 for Go Wichita, the organization had total revenue of $2,609,545. Of that, $2,270,288 was tax money from the city, meaning the agency is 87 percent funded by public money. This year the Wichita City Council passed an ordinance that will add 2.75 percent to Wichita hotel bills starting on January 1, 2015. This public money will be sent to Go Wichita Convention and Tourism Bureau. The city estimates the proceeds of this tax to be $2.5 million per year, which will boost the percent of support by public money to a higher level.

I feel that this level of public funding qualifies as “supported in whole or in part by the public funds appropriated by the state or by public funds of any political or taxing subdivision of the state” as described in the Kansas Open Records Act.

It has been the position of Go Wichita Convention and Tourism Bureau that it is a non-profit private corporation and therefore not subject to the Kansas Open Records Act. The City of Wichita supports this position. But Go Wichita Convention and Tourism Bureau performs a governmental function, and is funded almost entirely by public funds.

Mr. Bennett, as your office considers this case, I ask that we remain mindful of the language from the preamble to the Kansas Open Records Act: “It is declared to be the public policy of the state that public records shall be open for inspection by any person unless otherwise provided by this act, and this act shall be liberally construed and applied to promote such policy.”

Respectfully,

Bob Weeks

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